Late Timesheet Policy

Payroll Schedule (No Change)

• Contractors are paid twice per month:
  • On the 15th of the month
  • On the last day of the month
• If the 15th or last day falls on a weekend or SCARF holiday, payment will be made on the prior business day.
• Each pay date has a specific service period and an Invoice Submittal Date, which are listed on the attached Payroll Calendar.

 ⏰ Invoice / Invoice Submission Deadline

For each pay period:

• Your Invoice Submittal Date is listed on the calendar (for example, the 20th of the month for the 15th check).
• Your invoice is considered late if received 3 days after the Invoice Submittal Date.

Example:

• Payroll Check Date: 01/15/2026
• Service Period: 12/01/2025 – 12/15/2025
• Invoice Submittal Date: 12/20/2025
• If your invoice is received on 12/23/2025 or later, it will be marked late.

 💰 Payment for Late Timesheets

Effective January 1, 2025:

• If your timesheet/invoice is late, your payment will not be included in the current payroll.
• Instead, late invoices will be paid the next period after submittal, which typically means the next corresponding payroll cycle (for example, from one 15th to the next 30th, or from one month-end to the next 15th).

Using the example above:

• Original Payroll Check Date: 01/15/2026
• Late Timesheet Payment Date: 01/30/2026

This allows the Payroll Department to process invoices accurately, maintain compliance, and meet reporting and audit requirements.

 📬 Pre-Payroll Summary

You will continue to receive a Pre-Payroll Summary at least one week prior to each payroll check date, so you can:

• Review and confirm your sessions
• Ensure your invoice has been submitted
• Report any discrepancies before payroll is finalized

2026 Payroll Calendar and Holidays